01
Starting point
The company had no integrated controlling system that would let it prepare annual budgets for departments (cost centers) and track project costs and revenue each month by client and across project statuses.
~100
departments (cost centers) in the company structure
~700
employees in the organization
50
cost center managers
involved in the budgeting process
4
contract types supported
in the system (employment, mandate, specific-task, B2B)
01
The company had no integrated controlling system that would let it prepare annual budgets for departments (cost centers) and track project costs and revenue each month by client and across project statuses.
02
The project required integration with Symfonia F-K and the Handel module. The scope also covered “new business” projects, fine-grained permissions for cost centers, KAMs and PMs, and multi-level margin allocation and calculation for all projects.
03
The company needed an efficient system for central management of project costs and revenue, integration of data from Symfonia and the Handel module, a transparent P&L and multi-level control of project margins, with the right access permissions for cost centers, PMs and KAMs.
Implementing Fincorex® brought order to the company’s controlling processes and integrated them. Before, they were scattered and required manual merging of data from different sources in Excel spreadsheets. The system was fully tailored to an organization with nearly 100 departments and projects delivered in Poland and abroad. It provided one central environment for planning, cost monitoring and revenue analysis. As a result, the company could launch a consistent budgeting process, and stakeholders gained access to real-time information.
Fincorex® enabled central management of department (cost center) and project costs, bringing project, department and revenue data together in one system. The solution was connected to Symfonia and the Handel module, ensuring a smooth flow of information: from accounting data, through current orders, to forecast offers. Department heads could budget on their own and see the full P&L, while Project Managers and KAMs gained visibility at the level of their projects. Each user worked only with data for their own area, which improved security and transparency.
The system was extended with multi-level margin calculation. It covered direct costs and specialists’ working time, as well as the costs of non-production departments and the whole organization. Users could quickly compare budget with actuals monthly, year-to-date and year over year. They can also drill down to a single invoice. Implementing Fincorex® shortened budget preparation, streamlined reporting and gave greater control over project profitability, supporting better business decisions.
Fincorex® brought cost center costs and projects together in one application, giving department heads fast access to data and profitability analysis for the whole organization.
The system automatically calculates the relevant margin levels for each project, including direct costs, specialists’ working time, “non-production” costs and general overhead, giving full control over profitability.
Users could build budgets and forecasts in unified forms, enter data in different currencies and manage multiple plan versions to easily compare scenarios and keep data consistent.
Users can analyze results monthly, year-to-date and per project, and drill down to individual invoices in the accounting system, which minimizes the risk of errors and supports thorough control.
With permission groups, each user can access only the cost center or project views assigned by the administrator. This improved data security, process transparency and efficiency across the organization.
As a Proof of concept, we'll rebuild your reporting or planning model in Fincorex® and show it to you at our next meeting.
